Accounting Specialist

Atlas Coffee Importers (part of the Neumann Kaffee Gruppe) is looking for a detail-oriented accounting specialist to join our team in Edmonds, WA (hybrid option after 3-months of on-site training).

If you're a finance person who perks up at words like "reconcile", "ACH", "verify", "update" and "vendor bills" and desire working in a collaborative office environment of caffeinated coffee professionals, you may be a good fit for our Accounting Specialist role below. Atlas offers a competitive benefits package, and salary commensurate with experience based on range listed.

Applications will be reviewed on a rolling basis.

Roles and Responsibilities:

• Accounts Payable
• Review and act on all messages in the AP mailbox throughout each day
• Enter new vendor bills
• Reconcile vendor statements
• Contact vendors to request statements, credits and corrections
• Review every vendor account in accounting system weekly to confirm data accuracy
• Review AP aging report
• Download and confirm completeness of all coffee bill documents.
• Verify every coffee bill’s payment instructions
• Ask Trading to do verbal verification of any new payment instructions 
• Make list of proposed vendor payments each day
• Request or return loan funds as needed
• Update loan tracker and accounting system with all loan activity
• Create new payment templates in bank
• Set up vendor ACH and wire payments in the bank
• Send payment confirmations to vendors
• Record vendor payments in the accounting system
• Answer management questions and report requests
• Assist with financial audits

Miscellaneous:

• Issuing customer Credit Memos.
• Collaborating with sales representatives and resolving customer issues.
• Gathering customer credit documentation for new customer approval.
• Communicating with customers and sales team members regarding account statements, customer billing discrepancies and questions.
• Maintaining good relationships with customers to facilitate prompt payments and resolve disputes.
• Entering daily bank transactions and reconciling records, resolving discrepancies or issues related to accounts receivable.
• Reconcile the bank to the accounting system every day
• Review bank transactions on fraud hold (infrequent)
• Keep loan transactions updated in Excel tracker and in accounting system daily
• Enter customer wire, ACH, check and credit card payments into the accounting system
• Answer team questions about customer payment status
• Schedule customer ACH payments
• Set up daily customer ACH payment batch
• Follow up with customers about past due payments
• Respond to requests for credit references for our customers
• Contributing to special projects as needed, such as process improvements, ad hoc reporting requests, system implementations, or financial initiatives.

Education & Qualification:

• Associates degree in Accounting, Finance, or related field preferred or equivalent work experience.
• At least 2 years’ experience in credit and collections, preferably in an office environment. Experience working with business-to-business customers highly desired.

Skills and Knowledge:

• Organized, driven, and self-motivated with sound judgment. Strong analytical skills and attention to detail. Ability to multi-task and handle frequent interruptions and shifting priorities.
• Excellent data-entry skills. Experience with Enterprise Accounting software. Proficiency in Microsoft Office, Excel, Word, Outlook.
• Strong customer service aptitude and understanding of customer service principles.
• Excellent communication skills, both written and verbal. Ability to use phone, email, and video conference technology to communicate with internal and external parties.
• Flexible, collaborative personality with a strong emphasis on cross-functional communication and responsiveness.

Schedule: Monday-Friday, ~8am-5pm.

Location: Edmonds, WA (hybrid option after 3-month training period)

Reports to: Accounting Manager

Job Title:  Accounting Specialist